An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands-on property administration.

Key Responsibilities

Chairman’s Personal Assistant Duties

• Provide day-to-day support to the Chairman across both personal and business matters.

• Arrange complex travel itineraries, visas, and accommodation.

• Organise and manage both business and personal diaries, coordinating meetings and appointments.

• Maintain office systems, including data management and filing.

• Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.

• Coordinate and support the Chairman’s charitable and philanthropic activities.

• Prepare and organise meeting documents, ensuring the Chairman is fully briefed.

• Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).

• Conduct research and assist with ad hoc projects as required.

Property Management Assistant Duties

• Support the Property Manager with the administration of a mixed commercial and residential property portfolio.

• Monitor rent payments, chase arrears, and maintain accurate financial records.

• Liaise with insurers and ensure all property insurances are current and compliant.

• Assist in the operation and upkeep of the property management software (Re-Leased).

• Respond to tenant queries and complaints efficiently and professionally.

• Prepare service charge budgets and assist with related reporting.

• Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.

• Support statutory lease extensions and Right to Manage (RTM) requests.

• Undertake occasional site visits when required.

About You

• Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.

• Strong organisational and multitasking skills with meticulous attention to detail.

• Excellent written and verbal communication abilities.

• Discreet, professional, and able to handle confidential information with integrity.

• Previous experience within property management or administration is highly advantageous.

• Confident using Microsoft Office and property management systems (knowledge of Re-Leased would be beneficial).

• Able to work independently, manage competing priorities, and show initiative.